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PENNY APPEAL CANADA CODE OF CONDUCT AND ETHICS – VOLUNTEER EVENTS

Purpose

The purpose of this Code of Conduct is to ensure a safe and positive environment at Penny Appeal Canada's events by making all individuals aware that there is an expectation of appropriate behaviour, consistent with the values of Penny Appeal Canada, at all times. All volunteers have an obligation to abide by the Code of Conduct and Ethics and in return, volunteers will be treated with respect and have a positive volunteering experience. Penny Appeal strives to provide an environment free of discrimination and harassment. Discriminatory practices based on race, gender, colour, national or ethnic origin, religion, marital status, family status, age or disability will not be tolerated.

Conduct that violates this Code of Conduct and Ethics may be subject to sanctions pursuant to Penny Appeal's policies related to discipline and complaints.

Application

This Policy applies to all volunteers, directors, employees and members of the general public participating in Penny Appeal volunteer events.

As a Penny Appeal volunteer, I agree that:

I will interact with other volunteers, employees and with members of the public in a professional, courteous, civil, dignified, respectful, fair, and equitable manner.

I will avoid all situations in which my personal interests’ conflict or might seem to be in conflict with my duties to the charity. If there are any situations where such conflicts could be considered to be present, I will disclose this to my Team Orange Manager or a staff member of Penny Appeal who I understand will notify the Director of Fund Development.

I will respect the need for confidentiality with respect to information obtained in the course of volunteering and will not disclose confidential information gained by reason of my position.

I will not use my volunteer position to influence other volunteers, staff or organizations having dealings with Penny Appeal in order to gain personally.

I will not be under the influence of, or consume alcohol, cannabis or controlled substances at any time during volunteer activities.

I will refrain from any behaviour that constitutes harassment, where harassment is defined as comment or conduct directed towards an individual or group, which is offensive, abusive, racist, sexist, degrading or malicious. Types of behaviour that constitute harassment include, but are not limited to:

  • Physical or verbal abuse, use of profanity, threats or outbursts;
  • The display of visual material which is offensive or which one ought to know is offensive;
  • Unwelcome remarks, jokes, comments, innuendos or taunts about a person’s looks, body, attire, age, race, religion, sex or sexual orientation, or that cause awkwardness, embarrassment, or negatively affect performance;
  • Leering or other suggestive or obscene gestures;
  • Unwanted physical contact including touching, pinching, kissing or sexual assault;
  • Unwelcome sexual flirtations, advances, requests or invitations;
  • Behaviours such as those described above that are not directed towards individuals or groups but have the same effect of creating a negative or hostile environment; or
  • Retaliation or threats of retaliation against an individual who reports harassment.

I understand that the Penny Appeal facility and all other offsite volunteer events are considered "touch-free zones" at all times. Volunteers must refrain from physical contact with all event participants unless explicit permission has been given.

I will be alert to and report to my supervisor or a staff member of Penny Appeal Canada who I understand will notify the Director of Fund Development any form of abuse directed at myself or other volunteers from any source.

In the event that I am found to be in violation of this Code of Conduct and Ethics, I am subject to the Volunteer Discipline Policy and potential sanctions or dismissal, at the discretion of Penny Appeal Canada.

Volunteer Discipline Policy

The purpose of this Discipline Policy is to ensure a safe and positive environment at Penny Appeal Canada events and to address incidents that may occur during them. Conduct that violates the Volunteer Code of Conduct and Ethics (infractions) may be subject to sanctions pursuant to this policy.

All disciplinary situations involving minor or major infractions occurring within the jurisdiction of Penny Appeal Canada events will be dealt immediately by the appropriate person having authority over the situation and the individual involved (the person in authority may include, but is not restricted to, Penny Appeal Canada staff or the Executive Director). The individual being disciplined will be told the nature of the infraction and will have an opportunity to provide information concerning the incident. Disciplinary sanctions will be for the duration of the event only. Further sanctions, for infractions considered to be major, may be applied but only after further review and investigation of the matter by Penny Appeal Canada management.

Sanctions for minor or major infractions, which may be applied singly or in combination, include, but are not limited to, the following:

  • Verbal or written apology;
  • Immediate removal from event;
  • Official warning;
  • Termination from Penny Appeal Canada Team Orange membership;
  • Any other sanction considered appropriate for the offense.